Thursday, May 20, 2010

Yay, we have a contract for our wedding catering! Boo, the address is wrong and it's freaking EXPENSIVE!

So...kinda freaking out. The wedding catering contract states that the final guest count can't increase more than 20% or decrease more than 10% of the number of guests on the contract. I have no clue how many are coming!!! Simon hasn't seen his out of state relatives since he was a kid. They all might come. None may come. I only have one out of state relative confirmed. No clue how many more will make the trip. How the hell am I supposed to pick a number 5 months out??? Plus prices are going up in July so hafta figure this out NOW to lock in current prices. Argh!!! 

Okay.  Deep breath.  The price has already gone up by 25 freaking per cent.  We cannot wait past July for it to go up again.  I thought an hors d'oeurvre reception would be cheaper, and while it is cheaper than a sit-down dinner, the appetizers, desserts, and booze are up to over $90/person.  And we're stuck with this caterer because they come with the venue.  They're good, and we love them, but we're getting a little annoyed with the price increases.

Part of my solution was to set up a Facebook event for the wedding and invite any guests who will be getting wedding invites:

“I'm looking to get a preliminary count so we can sign our wedding catering contract. Sending this out to any invited guests who are also on Facebook just to get a general idea. This is NOT your official RSVP, so don't worry, and please send that back when you get it. Just let us know if you THINK you'll be able to attend, and how many people in your family are coming. Singles can bring guests, but we request no children younger than teenagers please. Thank you!!!”

So far I have a declining guest I thought might have been coming, so if everyone responds, I may be able to get a better idea.  None of Simon's family is on Facebook, so it won't be completely accurate.  In the meantime, Simon is going to call the caterer tomorrow and try to negotiate more wiggle room.  Normally we wouldn't be signing a catering contract till we had more definite numbers, but the caterer himself told us the prices are going up in July and we should finalize it now.  Well, if we're going to do it now, you can't expect us to know how many guests are coming!  I think he's more used to corporate events than weddings, so Simon's going to try and work this out.  We could have anywhere from 50 to 100 guests.  That range above, if we estimate 75, would mean we could only finalize from 68 to 90 guests.  Probably a good estimate, but we can't be sure.  I certainly don't want there to not be enough food.  Simon's more worried about paying for more food than there is people.

So before we sign anything, we're getting that worked out.  On a lighter note, here's the yummy final menu!


Tray Passed Hors d'Oeuvres:
Lobster Spring Rolls with Five Spice Dipping Sauce
Traditional Pork and Green Onion Potstickers with Ponzu
Chicken Tandoori Cups with Raita
Parmesan Crisps with Mascarpone, Caramelized Pears and Tiny Arugula
Grilled Vegetable Pizza with Fresh Herbs

Domestic and Imported Cheese with Grapes, Bread, Crostini and Crackers

Enhanced Reception Stations:
** ***4:00PM-6:00PM*** **
Antipasti Bar
** ***NO PINE NUTS*** **
Grilled Asparagus with Grilled Lemon and Olive Oil
Roasted Peppers with Olive Oil, Garlic and Fresh Basil
Chilled Pasta with Saffron, Tomatoes, Olives, and Oregano
Marinated Grilled Shrimp with Sweet and Spicy Mustard Dressing
Baby Greens with Shaved Manchego Cheese and Sherry Vinaigrette
Assorted Marinated Olives

Dessert Reception :
** ***6:00PM-7:00PM*** **
Signature Desserts:
Vanilla Bean Panna Cotta with Wild Strawberries and Fresh Mint
Chocolate Truffle Cakes with Espresso Whipped Cream
Chocolate Creme Brulees
French Butter Apple Tarts
Assorted Cookie Lollipops

Dark Roasted Regular and Decaffeinated Coffee
Assorted Teas and Herbal Infusions
Cream, Sweeteners and Lemon Wedges

Beer and Wine & Soda Package:
** ***3:00PM-6:00PM*** **
Sycamore Lane Chardonnay, California
Sycamore Lane Merlot, California
Spasso Pinot Grigio, California
Bud Light, Amstel Light, Harpoon IPA, Sam Adams
Coke Diet Coke
Sprite Ginger Ale
Dasani S.Pellegrino
Orange and Cranberry Juice

No comments:

Post a Comment